How To Receive Physical Mail & Packages When Travelling (Ultimate Guide)

One problem when you go abroad is that all of your previous ties with your home country don't automatically get severed.


You still have connections and business relationships with various companies, financial institutions, organizations and people back home, and some of these relationships are important to maintain while you're on the road.


So while you’re off travelling in far-flung lands, letters, postcards, bank statements, utility bills, verification codes, cheques, tax forms, ballot forms, and other forms of paper mail will probably keep arriving at the address that your correspondents think you live at.


When you go away on a short holiday or vacation, you’re probably happy enough to let a few envelopes pile up in your mailbox or porch (or maybe you have a trusted neighbour collect it for you) until you get home and finally have a chance to open it.

 

But if you’re planning to disappear for several months or even a few years, it’s hardly feasible to let the task of checking the mail wait until you get home. Some of that mail could hold crucially important information and you might need to access it immediately.


And what if you need to have some of your incoming mail physically forwarded to you? This might be the case for items like bank cards, health insurance cards, driving license cards, and so on. 


Remember that most types of cards have an expiry date and you might have to renew or replace them while you're on the road.


Another issue if you're going abroad on an extended trip is that it's possible that you won't even have a physical street address to receive mail at anymore. 


You're probably no longer renting a place, you may have sold your home to fund your trip and you may not have any friends or family to receive your mail for you on your behalf.


So the first problem that many travellers face is how to receive and manage their physical mail remotely while on the road.

The second problem that arises, especially if you're taking an extended trip, is how to receive packages when you're travelling.


On longer trips you’ll inevitably need or wish to order new travel gear, electronics, clothing and other items from online retailers like Amazon, Lazada and eBay at some point during your travels.

 

After all, on longer trips your clothes, gear and gadgets will eventually wear out, spontaneously malfunction, become outdated/obsolete and get damaged, lost or stolen, so doing a bit of online shopping on the road is not always a matter of coveting new stuff – replacing gear every so often is a necessity.

 

And when you do have to replace important gear it’s often a lot easier to find the item you’re looking for online, and so you then need to figure out a way to receive the shipment with your item from the retailer.

 

Unfortunately, receiving packages is much easier said than done when you’re a moving target and your location keeps changing every couple of days. 

 

In this article we're going to cover this topic fairly comprehensively. 


First, we’ll focus on solutions for the problem of how to manage your incoming mail back home remotely and then we'll cover a few different ways to receive packages when you're a moving target.

 

Let’s get right into it.

How to receive and manage your regular incoming mail while travelling

As it turns out, remotely receiving letters and other kinds of paper correspondence that comes in the mail is actually easier than receiving packages.

 

This is because most of the mail that you receive just consists of information, which can be transmitted to you digitally (over the Internet) without you having to receive the original, tangible copy.

 

You can be just as well informed by receiving a digital PDF scan or JPEG photo of a paper document as by receiving the original document.


Several companies have taken this concept and used it to create a comprehensive mail management solution for travellers, but before we discuss these services, we want to briefly discuss physical P.O boxes - an old school solution that might still work for some people.

Solution 1: The physical P.O Box 

A P.O box or post office box is a secure, lockable mailbox located inside a post office that you can rent out (for a fee) and use to receive some or all of your incoming mail.

 

Some people use P.O boxes to protect their privacy (you might not want certain companies or organizations to know your home address), to receive mail faster (since you don’t have to wait for the postman) or to receive mail when living somewhere remote that mail can’t be directly delivered to.

 

But a P.O box is also rather useful if you travel, since it gives you a stable address that you can have all your mail sent to while abroad.

 

A P.O box could be very handy if you’re a traveller who doesn’t currently own a home and you don’t want to be burdening friends and relatives with all your postal mail while you’re away.

 

Having a P.O box to direct mail to also reduces the risk of identify theft, because it means that mail containing sensitive information won’t accidentally get sent to an old address that you owned or rented before you decided to travel.

 

P.O boxes are available in many countries around the world. In the United States for example, they’re provided by the USPS (United States Postal Service) and you can choose a P.O box from around 49 post offices nationwide

 

One limitation with a P.O box is that all it does is hold your mail securely until you get home. Of course, this is better than an unlocked mailbox or the front porch of your house (which is more vulnerable to thieves), but not a whole lot better.

 

The problem is that you can’t inspect the mail until you return home and visit the post office, and some of the information in that mail could be crucially important.

 

Well, technically you can have mail forwarded from many P.O boxes, but will cost you a pretty penny, and it would hardly seem worth the money just to receive "information", which is so easy to transmit electronically these days.


Also, the post office will usually bulk forward all your mail, including the junk mail that you don't even want to receive.

 

Another problem with a P.O box is that it could start overflowing with mail before you return home and have a chance to empty it out, and you will be asked to upgrade to a larger box.

 

But then the problem is that the larger P.O boxes with more mail-holding capacity can be significantly more expensive than the smaller ones.


Another major issue with P.O boxes is that although the larger boxes are designed to hold parcels, many online retailers will not ship to P.O boxes and will demand that you provide a physical street address. 


This is because courier companies will not deliver to a P.O box since there is nobody to accept and sign for the package.


The final drawback with P.O boxes is that they don’t present a very professional image. If you’re doing business while abroad and you’re having all your business-related correspondence sent to a P.O box, the fact that you don't possess a physical street address could hurt your company's credibility.


And if you're trying to set up a LLC company or corporation, a P.O box address is not accepted as your commercial business address.


The cost of a P.O box can vary a lot depending on the country, the physical location of the box, the dimensions of the box and the length of time it will be rented for.

 

Just to give an example, at the time of writing, an XS (extra small) USPS P.O box that holds just 10 – 15 letters would cost you $58 for a 6-month rental period, and an XL (extra large) P.O box suitable for packages and flat rate boxes would cost you $513 for the same.

   

Generally you can apply for a P.O box online or by calling into the post office and you’ll probably need to provide one or more forms of ID.


The bottom line:  A P.O box could provide a workable solution for you if you’re not going to be away for too long, you receive low volumes of mail, most of your incoming mail is junk or non-priority, and you don’t need to present a professional image to businesses. If that doesn't sound like you, see the next solution below.

Solution 2: The Virtual Mailbox 

Also known as an online mailbox or online P.O box, a virtual mailbox is the best solution if you're taking an extended trip, if you receive high volumes of postal mail or if you wish to have immediate access to your mail when it arrives.

 

It’s also the best solution if you need a physical street address for your business in order to portray a professional image.

 

A virtual mailbox works a bit like a physical P.O box except that:

  • It’s managed by a private company rather than a public post office and this company can actually receive and manage packages and mail on your behalf
  • You can opt to have a physical street address that will be valid for receiving packages from online retailers and will present a more professional image
  • It gives you immediate access to any postal mail that arrives for you, because one of the things it can do is digitize all your mail so that you can view it online from anywhere in the world.
  • You have a lot more options for what to do with your mail once it arrives

Once mail is delivered to your virtual mailbox, you’ll usually be notified by email and you’ll be able to log into your online account and view scanned images of the outsides of any packages or envelopes that arrived for you, so that you can decide what actions to take next.

 

From here you can usually instruct your virtual mailbox provider to perform any of the following actions:

  • Open the mail and scan the contents for easy viewing online     
  • Forward selected letters or packages to another address
  • Return mail or packages to the sender
  • Deposit physical cheques into your bank account
  • Physically archive the mail until further notice or until you arrive to pick it up (physical storage is often free for the first 30 days)
  • Shred or recycle the mail

With most providers you purchase plans that allow for a limited number of letters, packages, opens and scans per month, but you can always pay extra if you need to exceed these limits, or upgrade to a more expensive plan.

 

Another thing you need to know about virtual mailboxes is that to sign up you’ll normally have to undergo an identity verification process where you’ll need to prove your identity and address.

 

If you’re a U.S citizen, you may need to submit a notarized USPS 1583 form to the virtual mailbox provider, which essentially gives the company permission to receive and handle your mail.

 

Getting this form notarized while overseas could be bit tricky so if you’d like a more convenient way to get the job done, there is an online notary service called NotaryCam.

 

NotaryCam lets you instantly e-notarize any document from the convenience of your computer.

 

All you have to do is upload the document on the company’s website and then you’ll be connected face-to-face with a live, certified U.S notary on webcam.

 

You then just electronically sign your document and after the notary confirms your identity they’ll apply their e-notary seal, which means the document is now legally notarized in all 50 U.S states.

 

 The e-notarized document will then be instantly e-mailed to both you and the virtual mailbox provider.

 

The price per signature for U.S customers is pretty reasonable at $25, although the company bumps it up to $79 per signature for international customers.

The best virtual mailbox providers for travellers

So now that you have an idea about how virtual mailbox services operate, you must surely be wondering what are the top virtual mailbox providers out there?

 

Luckily for you, we’ve done our homework and rounded up three of the most reputable and well-known providers in the industry. Here are our recommendations:

Traveling Mailbox

Traveling Mailbox is a well-rated, US-based virtual mailbox company that has been around since 2011.

 

The company is a Certified Commercial Mail Receiving Agency with the USPS and their offices are monitored under video surveillance at all times, so your mail should be pretty safe in their hands.

 

Traveling Mailbox provides most of the typical virtual mailbox services like check deposits, shredding, quick document scanning, parcel forwarding and so on.


Their addresses are exclusively real physical street addresses (no P.O box addresses) so you'll be able to receive packages from courier companies no problem. Premium addresses are also available to choose from during the sign-up process and these normally cost a bit extra.

 

It also has integrations with Evernote, Dropbox, Google Drive and Bill.com, so that you can upload your scanned PDFs to these other apps. The company also has its own apps for Android and iOS, so you can manage all your mail from your mobile device.

 

Another feature of Traveling Mailbox is the ability to use keywords to tag your mail so that it’s easier to search for and retrieve later. You can also use a folder system to keep your mail well organized.


What's also cool is that you get a toll-free fax number if you're on the extended or small business plan, and incoming faxes will be uploaded to your online mailbox account (they count as page scans). You can also send faxes from your online account for free.

 

The company offers three plans - a basic plan (cheapest), an extended plan and a small business plan (priciest).

 

The basic plan allows for 3 mailbox recipients, 40 incoming envelopes and 36 page scans per month.

 

If you receive more postal mail than that you could try the extended plan, which allows for 5 mailbox recipients, up to 100 incoming envelopes and 80 page scans a month.

 

The more costly business plan allows for 10 mailbox recipients, 200 incoming envelopes and 180 page scans a month.

 

All plans include free shredding and unlimited cloud storage for all your digitized mail. You also get 60 days of free physical storage and after that there's a charge of $1 per envelope per month. 

Earth Class Mail

Earth Class Mail is another U.S–based virtual mailbox provider that was founded back in 2004, so they’ve been around a bit longer than Traveling Mailbox.

 

The company has a reputation for providing top-notch service, although it is one of the pricier providers in the industry.

 

Earth Class Mail’s primary target market seems to be small businesses and you can see this reflected in how seriously they take security ( 256- bit encrypted cloud storage , “secure shredding” etc.).


It's also evident in the higher volumes of incoming mail they allow for in their plans, and in some of the extra features they provide – features that might not be of much use if you’re not trying to run a business while travelling.

 

Earth Class Mail has integrations with platforms like QuickBooks Online, Xero, Bill.com, Box and Google Drive to help you complete invoices and save documents to other apps.

 

The company gives you a much greater selection of addresses to choose from than most other providers that we’ve investigated, and most of these are physical street addresses (a few are P.O boxes). 


You can pick an address from 60+ cities across the United States and you can also hold multiple addresses, which isn't possible with many other providers.

 

One neat feature of Earth Class Mail is the ability to automate your mail workflow with Mailbox Rules, which lets you assign rules for automatically scanning, forwarding, recycling, shredding, depositing checks and syncing mail to cloud storage.

 

The company offers three plans – virtual address (cheapest), mail automation and mail & check automation (priciest).

 

The virtual address plan is most suitable for personal or small business use. It allows for 1 mail recipient and 15 mail items, 15 exterior envelope scans and 10 interior mail scans (with up to 20 pages per scan) per month.

 

The mail automation plan allows for 3 mail recipients, unlimited incoming mail items, unlimited exterior envelope scans and 50 interior envelope scans per month. Check deposits are not included with this plan and cost $10 extra per check.

 

The most expensive plan, mail and check automation, throws in unlimited recipients, a premium address (instead of standard) and 30 check deposits per month.

 

With any Earth Class Mail subscription you get 30 days of free physical storage for your mail and 10 days of free physical storage for your packages.

 

After the free storage period expires, daily fees are imposed, but you can avoid these by forwarding the mail or having it shredded before the day of expiry. Cloud storage for scanned PDF copies of your mail is unlimited with all plans.

UK Post Box

The previously mentioned virtual mailbox providers are all US-based but if you’re a UK traveller or just a traveller that needs a UK address then listen up, because this just might be the answer for you.

 

UK Post Box is a UK-based virtual mailbox provider that was launched back in October 2008 and has since become the leading online post office in the UK.

 

The company operates out of a single secure UK sorting facility and is subject to the general data protection regulation, which means that they are obliged to protect all of your information.

 

UK Post Box can offer you two types of UK address – a free Royal Mail P.O box address and a prestigious, professional-looking London street address (a P.O box address doesn’t look very professional).

 

Free P.O box addresses are available in 7 major cities (London, Manchester, Glasgow, Birmingham, Cardiff, Belfast, Poole) across the U.K and you only pay for the mail that you receive, whereas there’s a monthly rental charge for a fancy London address.

 

Even though you can’t normally receive packages to a P.O box address in the U.K, the company solves this problem by giving you a dedicated “courier point address” to have your packages and parcels delivered to.

 

UK Post Box has most of the standard features you’d expect from a virtual mailbox provider like document scanning, package forwarding, cheque deposits, Dropbox and Evernote integration, mobile and desktop compatibility, 256-bit encryption and 2-step security, 30 days of free physical mail and parcel storage and so on.

 

But the company’s really unique and standout feature is that it lets you actually post mail (not just forward incoming mail). You can write a letter, upload it to your account and they’ll print out the letter and physically send it to the desired recipient.

 

UK Post Box offers just two plans – personal & business and shop & ship & e-retailer. You can also contact them for a bespoke plan if you can’t find what you’re looking for.

 

With the personal & business plan, once you’ve chosen a virtual address from the many options you can choose from five different letter plans, including a pay-as-you-go plan that charges £1.20 per letter received and the same per page scan.

 

The other four letter plans charge a monthly fee and all include unlimited letters. The plans range from £12 a month for 25 page scans to £336 a month for 1,000 page scans.

 

You can exceed the page scan limit for your plan but you have to pay an extra fee for each scan after that. All letter plans also allow you to receive PAYG (pay-as-you-go) parcels for £6.00 per parcel.

 

The shop & ship & e-retailer plan is all about parcels and gives you a free UK parcel address. Again there are 5 plans, with a pay-as-you-go plan where you pay £6.00 for each parcel received.

 

The other four plans all come with monthly fees and range in price from £42 a month for 10 parcels to £600 a month for 500 parcels. Again you can go over the parcel limit but you’ll pay an extra fee for each additional parcel.

So which virtual mailbox provider should you go with?

If the amount of postal mail you receive is relatively modest, and you only need a virtual mailbox service for personal use (as opposed to business use), Traveler Mailbox would probably make the most sense.

 

If you’re dealing with greater volumes of postal mail or a lot of sensitive mail, you’ll need a provider that takes security extra seriously, that supports automation and that’s more feature-rich. In that case, Earth Class Mail would be the best option, if you can afford it.

 

If you need a U.K address or you’d just like to try a U.K provider, why not give UK Post Box a try? They’d also make a lot of sense if you tend to send a lot of physical letters when you travel and you’d rather not have to deal with the hassle of navigating a foreign post office to do so.

 

Note that all of these virtual mailbox companies offer their services to travellers from different countries all over the world.

 

You don’t have to be from the U.S to sign-up for an account with providers like Earth Class Mail and Traveling Mailbox, and you don’t have to be from the U.K to get an address in the U.K with U.K Post Box.

Solution 3: Ask a friend or family member to handle your postal mail on your behalf

If you receive a very small quantity of mail every year, a viable solution is to have all of your mail sent to the address of a trusted friend or family member and ask the person to essentially perform the services of a virtual mailbox provider for you.

 

You can your personal assistant to notify you when you receive mail, to send you photos or scans of the letters and packages via email or Whatsapp (or whatever) and to forward any documents or items to you that you need to physically obtain.

 

If you have a person that’s willing to do this then you’re lucky, but it would be unfair to ask this of somebody if you receive large quantities of mail. It might be a different story of course if you’re giving the person some financial compensation for their help.

 

But really, if you receive mountains of physical mail it’s probably best to just choose a virtual mailbox provider and swallow the monthly charge. 

Solution 4: Digitize your entire life

It’s easier said than done, but perhaps the best solution of all is to just digitize the vast majority of your correspondence so that you almost stop receiving paper mail entirely.

 

It’s not only going to save you money on renting P.O boxes or hiring virtual mailbox companies whenever you take a longer trip, but it’s also going to help to reduce global demand for paper, which should in turn help the environment by saving trees.

 

The first step you can take is to say goodbye to traditional banks and switch over to mobile-first FinTech banks like N26, Revolut, Monzo, Starling and others.

 

These banks have done away with all paperwork and handle absolutely everything digitally. Most of them don’t even have physical branches and exist entirely online.

 

They will never send you bank statements, letters, security codes, activation codes or anything like that in the mail. All communications take place via e-mail, push notifications and SMS. Even setting up a new bank account requires zero paperwork.

 

To learn more about this new wave of FinTech upstart banks you can start with our article on the best banks for international travel.

 

In addition to switching banks, you can also try to reduce your postal mail inflow from utility, Internet and phone companies. Go with companies who offer e-bills as an alternative to paper ones and switch to paperless if you haven’t done so already.

 

Make sure to also contact any other businesses or organizations that are sending you correspondence in paper form and ask them if it’s possible to switch over to e-mail or another form of paperless communication.

 

If you’re still ordering physical books and magazines in the mail, have a think about switching over to e-books. To manage and read e-books it's best to use an e-reader device and this in-depth guide covers how to choose the right one for your needs.

 

Once you’ve gone as paperless as possible and paper mail only ever arrives for you once in a blue moon, you might feel less guilty about asking a friend or family member to open, scan and forward the minuscule amount of mail that does arrive for you, since they’ll probably be quite happy to oblige.

How to receive packages when travelling


Packages are a slightly different beast to paper mail, because they have to physically reach you. A digital image or scan of that new backpack you ordered from Amazon won’t hold all your gear unfortunately.

 

Luckily, the task of receiving a package when you’re travelling isn’t rocket science and in many situations you'll be able to choose from a range of options for where to have the package delivered.

 

Below we've put together a list of the most effective ways to receive a package when you’re travelling. 


It's good to be aware of all these options, just like how it's never a bad thing to have plenty of tools in your toolbox.

Have the package delivered to a parcel locker near you

There now exist several companies around the world that (for a fee) provide secure holding lockers that people and companies can send parcels to, so that the recipient is able to collect the parcel independently at his/her own convenience.

 

Unfortunately, none of these services have a worldwide network of lockers. Most are confined to specific countries, and some are limited to receiving parcels sent by specific retailers.

 

Here are a few of the better-known parcel locker services.

Amazon Lockers

Amazon Lockers allows you to send packages to a secure self-service storage locker for pick-up at your own convenience.

 

The service was set up to solve the problem of packages being returned to the depot when they would arrive at people’s homes while they were at work or out of the home for whatever other reason.

 

Presently there are over 2,800 Amazon lockers in 70+ Metropolitan areas across the U.S and more than 2,200 in the U.K, and Amazon plans to expand the service to continental Europe next.

 

To collect a package from an Amazon locker all you have to do is go to a locker location (often in grocery stores or convenience stores) during the collection hours (these can vary depending on the day of the week).

 

Once you’ve found the lockers you just need to go up to the terminal, which has a touchscreen for you to key in your unique 6-digit code that Amazon sends you by e-mail after your package arrives.

 

Once you’ve inputted the correct code, the door of your locker will automatically swing open, revealing your package inside.

 

Packages are held in the locker for a maximum of three days and if not collected within the timeframe it will be returned and you will be refunded. Most lockers are only accessible during certain pick-up times and these can vary depending on the day of the week.

 

Note that you can only use Amazon Lockers to hold packages that you bought on Amazon, so if you’re shopping on another website you won’t be able to have the item delivered to an Amazon Locker.

 

However, it’s also worth mentioning that in some countries that don’t have Amazon Lockers, Amazon has found another solution. In Germany for example, Amazon uses lockers owned by Deutsche Post (DPWGn.DE).

 

When you’re travelling Amazon Lockers works best with an Amazon Prime Membership, since you get free expedited two-day delivery on all orders.

 

Standard shipping with Amazon is sometimes just too slow (up to 32 days for some destinations) and unreliable when you’re only spending a couple of days in a particular town or city and you need your package delivered within a narrow timeframe. 

Parcel Motel

Another similar service to Amazon Lockers that I know of is Parcel Motel, although so far they only have lockers in the Republic of Ireland.

 

You can use Parcel Motel to receive packages sent from any online retailer, as the service is not tied to any specific seller in the way Amazon Lockers is.

 

It costs €3.95 to have a parcel held in a locker for the standard 48-hour period, and this charge is additional to any fees you might have to pay to the online retailer for the delivery of your package.

 

To get a package sent to a Parcel Motel locker, all you have to do is enter your Parcel Motel ID and your preferred Parcel Motel virtual delivery address when asked for delivery details while making an online purchase.

 

Then when the parcel arrives you’ll receive a text message with a unique PIN code and the collection point location.

 

Once you reach the location with the lockers, you just have to enter the code along with your mobile phone number to release your package.

 

The lockers are located in places like petrol stations, train stations and 24/7 convenience stores, so that you can collect your package round the clock whenever best suits.

 

If you haven’t collected your package after 48 hours it will be returned to the Parcel Motel (Nightline) Depot, but can be sent back out to your collection point for three more 48-hour stays, for a fee of €3.95 per stay.

 

So if you ever happen to be travelling in Ireland (it’s a beautiful country) and you need to receive a package during your trip, keep Parcel Motel in mind.

 

Many other countries probably have similar services so just research the specific country you’re travelling in and find out if there exists such a service.

Courier company lockers

Some courier services now have lockers where you can pick up your parcel independently at your own convenience.

 

For example, DHL has a network of Service Point Lockers around the world from which you can collect your shipment between certain hours.

 

These work very much like the other parcel lockers we discussed above, where you receive a unique code via text or e-mail that you need to enter at the touchscreen terminal to release the package from the locker.

 

UPS has its own Access Point Network for independent package collection. This network includes over 4,400 UPS stores across the U.S as well as independent local businesses like pharmacies, florists and grocery stores that have joined the network. The network also includes Access Point Lockers, which are unstaffed and allow self-service pick-up of parcels.

 

FedEx also has a network of Ship&Get Self-Service Lockers where they’ll hold packages for up to 5 days. Unfortunately these are only currently available across Texas and also in Memphis, Tennessee.

Have the package delivered to the post office of the town/city you're visiting

Post offices around the world provide a very useful service known as “general delivery” (or “poste restante” in Europe) for itinerant individuals without a stable address.

 

When the post office receives a package or letter sent by general delivery they will hold onto it until the recipient arrives to collect it.

 

In the U.S for example, you can use the general delivery service to get USPS to hold a package for you at a post office for up to 30 days, and here the service is free. In certain other countries there may be a fee imposed.

 

To send a parcel or letter by general delivery, all the sender has to do is write the address of the target post office on the parcel and then write “GENERAL DELIVERY” at the top of the address on the package (above the recipients name).

 

The problem with general delivery is that post offices can be big, chaotic places and packages can and do sometimes get lost in them. Sometimes this can happen because the post office employees are not even informed about what a general delivery is.

 

Another issue is that many post offices are reluctant to hold packages that were delivered by a courier such as DHL or FedEx, even though they’re technically supposed to hold them regardless.

 

This is really a service that was intended for parcels and letters sent through the regular postal system.

 

If you are going to send a parcel via general delivery, it’s a good idea to call the post office in advance and just make sure that they do offer this service and they understand what it is.

 

In spite of the drawbacks, it’s worth keeping general delivery in mind in case you ever do need to use it. Some extra good news is that Amazon will accept general delivery orders.

Have the package delivered to a local courier store or depot

Courier companies like DHL, UPS, and FedEx have stores and depots in many countries around the world and you can often have one of these locations receive and hold onto your package for you until you come and collect it.

 

This may be a viable alternative if the courier company delivering your package has no self-service parcel lockers where you’re travelling.


Do take note that courier depots (or hubs) and stores are two very different things. 


Depots are the main distribution facilities for a particular area where packages are sorted and then sent on to their final destination, whereas stores are those small shops you see on streets or in shopping centres, like in the image above.


Depots shouldn't charge money to receive and hold your package, but they tend to only be open for very few hours in the day (often for only 1-2 hours), and each store has its own specific hours. 


Stores will usually charge you up to $15 dollars just to hold your package, and we have heard that store employees will often make up prices on the spot.

 

If you're planning to collect a package from say, a DHL store or depot, it's imperative that you ensure the package is being delivered by DHL, because if UPS or some other company delivers the package they will probably refuse to accept it. 


In any case, once you know what courier company your parcel is being delivered by, you can always get in touch with the company directly and ask if you’d be able to have the package delivered to a local store or hub and if so, how long would they hold it for you.

Have the package delivered to your hotel/guesthouse/hostel etc.

This can be an effective delivery option if you’re going to stay at a particular hostel, guesthouse or hotel for a couple of nights.

 

It works especially well when you’ve already checked into the property and you’ve decided that the staff is competent and trustworthy enough not to lose your package.

 

This is exactly how I received a replacement debit card (my bank account got hacked in Sri Lanka) that my kind parents mailed me from Ireland when I was staying at a budget hotel in the city of Bandung in Java, Indonesia.

 

I notified the owner of my hotel (fortunately he could speak English quite well) that a package would soon arrive in the mail for me, and then I kept myself busy exploring the surrounding sights and attractions for the next 10+ days (it was sent by snail mail) until the package was finally delivered.

 

One day a member of staff knocked on the door of my room and informed me that the package had arrived and lo and behold, I had received my new debit card that had travelled over 12,000 km from Ireland to Indonesia by snail mail.

 

If you’ve booked a stay somewhere but haven’t yet checked in at the property, it could be a bit of a gamble to send a package there in advance of your arrival, as you won’t really know whether you can trust the staff with your package until you get there. 


If you are sending a package to a property in advance of your own arrival you should definitely call ahead to notify the manager when you expect the package to arrive.


Do be aware that some hotels have started charging guests to receive packages (up to $15 per box in the U.S) but if you're a budget traveller and you stick to simpler, more affordable accommodation I'd wager that you'd be pretty unlikely to ever run into these fees.

Have the package delivered to your local host's property

If you’re ever using hospitality exchange platforms such as Couchsurfing, BeWelcome or HospitalityClub to find accommodation in a country, you can try asking your upcoming host if they wouldn’t mind receiving and holding a package for you. 

 

Since it can often be hard to find a host that’ll let you stay longer than 4-5 nights using these hospitality platforms, it’s probably best to have the package sent to your host’s address in advance of your arrival.

 

You don’t want to be stuck in a situation where you’ve overstayed your welcome and the host is anxious for you to leave, and you also want to leave, but you can’t leave because you’re still waiting on your package to be delivered.

 

If the package precedes you it should be in safe hands but just make sure that your host is an active user of the platform with plenty of positive reviews, very few if any negative reviews, and that the profile doesn’t look sketchy.

 

If you’re really uncertain about your host you could try to arrange a phone call or video call just to suss him/her out a bit better. 


But the great thing about Couchsurfing hosts is that many of them have done some travelling themselves, so they've probably experienced the struggle of receiving a package when travelling for themselves, and will be better able to empathize with your situation.

 

Another occasion that you can ask a local host to receive and hold a package for you is when you’ve booked an Airbnb or some other local rental.  

 

Again, you should contact your host before sending the package to make sure that he/she is available and willing to take custody of your package, as there’s every chance that your request will be refused.

Have the package delivered to your housesitting address

If you’re ever doing a house-sit during your travels, not only will you have an address to receive packages at, but you won’t have to entrust the goods to anyone else – they will be delivered directly to you.

 

In case the concept of housesitting is unfamiliar, it’s where you temporarily assume responsibility for a homeowner’s property and pets while they’re away.

 

In exchange for your services you get a free place to live without having to pay any rent or utilities, though you probably will still need to cover other expenses like food and transport.

 

In wealthier countries it’s also not uncommon for the homeowner to pay a tip to the housesitter at the end.

 

Since housesits are usually more long-term arrangements lasting anywhere from a week to several months, you will normally have plenty of time to receive a package before the homeowner returns and it’s time for you to leave.

Have the package sent to a friend or relative's home

If you’re lucky enough to be travelling to a town or city where you have friends or relatives living, you can just hit them up and ask them if they wouldn’t mind receiving and holding a package for you until you get there.

 

This one’s a lot easier than many of the other options since you probably trust friends and family a lot more than say, a stranger with a Couchsurfing profile that has agreed to host you.

 

Unfortunately, when it comes to family members you only have so many of them, and it’s highly unlikely that you’re going to be travelling in the area that they’re residing when you need to receive a package.

 

But the number of friends (or shall we saw, acquaintances) you can acquire is virtually unlimited, and it’s possible to grow an extensive network of contacts from different countries all around the world, even if you’re not travelling. 

 

By building a large social network, you can greatly increase your chances of having a dependable person to receive and temporarily hold a package for you when you’re travelling.

 

To build such a global network of allies it will take time and you’ll have to get really social whenever you’re travelling. Talk to people and try to befriend strangers at every chance you get, not just with fellow travellers but with locals too.

 

One of the best ways to meet new people (from all around the world) on the road is to frequently stay in hostels and socialize with the other guests as much as possible.

 

Platforms like Couchsurfing are also great for making new connections with locals and travellers wherever you go. Check out this article for a list of traveller-oriented online social networks that help you connect with both travellers and locals while on the road.

 

Facebook groups are also really useful for connecting with like-minded people abroad and there are often groups for specific cities too, where you can publicly request if somebody wouldn’t mind receiving and holding a package for you until you arrive to collect it.

 

Even if you never get a chance to travel you can still use platforms like Couchsurfing to host other travellers from around the world and make valuable connections that will serve you well when you go abroad again in the future.

 

Just make sure that whenever you make a new international friend you remember to get their contact info or social media handles so that you can stay in touch. Pretty much everyone is on Facebook these days.

Conclusion

Receiving postal mail and packages while travelling might have been more challenging problem in the past, but with today’s ever-expanding networks of courier company stores, local pick-up points and self-service lockers, it’s now easier than ever to receive physical mail and packages on the road.

 

The traditional methods (public post office services) of handling postal mail while overseas are beginning to go out of fashion with the rise of virtual mailbox companies that have appeared in the last two decades and provide a comprehensive and convenient mail management solution for travellers.

 

Perhaps in the future the world will go entirely paperless but it’s likely that even if that happens, you’ll still need to have an address to fully participate in the modern world – for things like voting, taxes, vehicle registration, insurance, banking and so on.

 

Besides, there’ll still be the issue of receiving those troublesome packages.